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Reporting

Explore these resources for information on the process of organizing records into topic-specific summaries. These summaries provide key information to program leadership for decision-making, generating timely reports for program improvement, and informing parents and other stakeholders about progress toward program goals. Recordkeeping and reporting together make up one of the 12 program management systems.

Cost Allocation Tip Sheet

Learn about the key concepts and vocabulary that frame cost allocation discussions and practical ways to assign the shared cost of a resource, good, or service.

Financial Audits: Key Regulations and Tips

In this tip sheet, learn about key regulations concerning the financial audits of Head Start programs. Also, learn the steps for selecting an auditor and related online resources.

Real Property Status Report (SF-429)

As described in ACF-IM-HS-17-01 Facilities Guidance, all grantees, including those with no covered real property, are instructed to use and submit standard form (SF) Real Property Status Report 429. Go to the Grants.gov Forms Repository for the latest versions of the forms.

Submission of Tangible Personal Property Report (SF-428)

ACF-PI-HS-17-04 notifies grantees of the requirements around SF-428 and the U.S. Department of Health and Human Services (HHS) Payment Management System (PMS). Grantees are required to provide Tangible Personal Property Report SF-428 and SF-428B, and SF-428S if needed, not later than 90 days after the close of the project period.

Standard Forms

All of the grant related standard forms are posted on the Grants.gov Forms Repository website. Fiscal staff, grants writing staff and senior staff within Head Start programs and organizations applying for grants can download PDF versions of grant application forms. There also are reporting forms, certification forms, and disclosure forms.

Head Start Release of Lien for Periodic Payments (Form)

Use this sample periodic payment form when you elect to have the contractor document payments to those involved in the renovation or construction project. For grantees or delegate agencies, the information listed documents that the contractor has paid all costs associated with the project. This keeps the contractor from placing a lien on the Head Start or Early Head Start grantee or delegate property.